Create a Grouped View

A SharePoint Online tutorial by Peter Kalmström

SharePoint iconIn a few articles Peter Kalmström, CEO and Systems Designer of Business Solutions, explains how to work with views. In the demo below he shows how to hide columns in a view and how to create a view where the items are grouped.

Peter continues to work with the same SharePoint library as in the Views Introduction article, so he creates a view that groups the library files first by year and then by type of document.

SharePoint Restore button

Peter also points out the benefits of using views instead of folders:
  • SharePoint views give a better overview.
  • In SharePoint you can see how many files or items each group contains without opening it.
  • SharePoint Restore buttonSharePoint can show and restore earlier versions of
    a file or list item. To do that in folders, you have to save each version with a different name.
  • SharePoint Alert iconSharePoint lists have an Alert feature, so that you can have
    an automatic e-mail each time the list has been changed. There are several different options for when this alert should be sent.
These are all good features, and a grouped view often makes users feel "at home", as it resembles a file system. There is however a drawback: you cannot use the Quick Edit view for a grouped view. Peter talks about that in the next demo, about default views, as it might prevent you from making a grouped view default.

Follow on LinkedInFacebook or Twitter!

back icon next icon
Products Buy FAQ Services Tips Books Contact About Us Tools

Security and integrity

Copyright  Kalmstrom Enterprises AB  All rights reserved