Create a Grouped View
A SharePoint Online tutorial by Peter Kalmström
a few articles Peter Kalmström, CEO and Systems Designer
of kalmstrom.com Business Solutions, explains how to work
with views. In the demo below he shows how to hide columns
in a view and how to create a view where the items are grouped.
Peter continues to work with the same SharePoint library
as in the Views Introduction
article, so he creates a view that groups the library files
first by year and then by type of document.
Peter also points out the benefits of using views instead
These are all good features, and a grouped view often makes
users feel "at home", as it resembles a file system. There
is however a drawback: you cannot use the Quick Edit view
for a grouped view. Peter talks about that in the
next demo, about default
views, as it might prevent you from making a grouped view
- SharePoint views give a better overview.
- In SharePoint you can see how many files or items
each group contains without opening it.
can show and restore earlier
a file or list item. To do that in folders, you have
to save each version with a different name.
lists have an Alert feature, so that you can have
an automatic e-mail each time the list has been changed.
There are several different options for when this alert
should be sent.