Create a Grouped View
A SharePoint Online tutorial by Peter Kalmström
a few articles Peter Kalmström, CEO and Systems Designer of kalmstrom.com
Business Solutions, explains how to work with views. In the demo below he
shows how to hide columns in a view and how to create a view where the items
Peter continues to work with the same SharePoint library as in the
Views Introduction article, so he creates a view
that groups the library files first by year and then by type of document.
Peter also points out the benefits of using views instead of folders:
These are all good features, and a grouped view often makes users feel "at
home", as it resembles a file system. There is however a drawback: you cannot
use the Quick Edit view for a grouped view. Peter talks about that in the
next demo, about default views, as it might
prevent you from making a grouped view default.
- SharePoint views give a better overview.
- In SharePoint you can see how many files or items
each group contains without opening it.
can show and restore earlier versions of
a file or list item. To do that in folders, you have to save each version
with a different name.
lists have an Alert feature, so that you can have
an automatic e-mail each time the list has been changed. There are several
different options for when this alert should be sent.