Kanban Task Manager
visualize and co-operate on projects and tasks
in Microsoft Outlook or SharePoint
|Color code tasks by project or responsible and drag
and drop them between phases – these are two of the
benefits you get when using our kanban board for Outlook
With the Kanban Task Manager workgroup editions,
all ongoing projects and tasks can be seen in
SharePoint by all team members. The Outlook and SharePoint
editions can be used independently, but they may also be
used within the same team.
There is also a
personal kanban board for Outlook, Kanban Task Manager
Single. It can be used by anyone to keep track of
both private tasks and business tasks.
Kanban board visualizes the work process
Kanban is a Japanese word for "visual card", and it refers
to a way of visualizing work, to make it flow and reduce
waste of time. The traditional Kanban board has cards that
tell what and how much should be produced and when it should
When managers get such a visual picture of the work process
they can quickly reveal bottlenecks and blockers. Less time
is spent on trying to sort out how projects are coming along,
because everything is visible on the Kanban board.
Benefits of a virtual Kanban board
When we move the Kanban board into Outlook or SharePoint
we get several advantages:
- We can give a nice, colorful user interface.
- It is easy to drag and drop tasks between
different phases of a project.
- You will have it all in front of you in the computer
and don't have to go to another place to see the work
- Color code tasks by project or responsible.
- No cards or pieces of paper are lost because they
fall to the floor or someone takes them away to make
- Tasks are synchronized within the workgroup,
so everything is up to date and everyone can see what
- Tasks for multiple projects can be displayed
in one Kanban board.
- You can filter tasks by project, responsible
- A details pane shows the task description
and makes it possible to manage a task without
- You can search both subjects and body texts
of the tasks.
- Additional views make it possible to
study and work with tasks from different angles.
- Add a custom parameter besides project, responsible
- All data is kept in database tables or SharePoint
lists and are easily accessible by the management.
Statistics reports can be automatically generated
to Excel. The data can be studied and shown with all
the features of Excel.
Kanban Task Manager is installed as an add-in in
a folder under Outlook Tasks or as a sandboxed solution
or an add-in on a SharePoint site. When a user opens that
folder he can reach the workgroup’s different projects and
tasks. New projects and tasks can be created with a few
Use both Workgroup editions!
The Workgroup edition of Kanban Task Manager for Outlook
has an option to share and store data in SharePoint, and
this is the option used by the SharePoint editions too.
Therefore it is possible to use the Outlook workgroup edition
with one of the SharePoint editions, and members of the
workgroup can switch between the editions without problems.
This combination is suitable when there are several workgroups
within the organization. Even if users should prefer the
Outlook edition, the management can easily go into
the different SharePoint sites and see project and task
details for all groups.
The Medium and Premium subscription levels give you both
organizational editions of Kanban Task Manager –