Introduction to Views

A SharePoint Online tutorial by Peter Kalmström

SharePoint iconThe SharePoint lists and libraries can show the data in different ways in different views. The default view, created by SharePoint, is called "All Items" in lists and "All Documents" in libraries. It is a basic view , but you can create new views and use filters, styles and grouping to arrange data in ways that suit your organization.

In a few articles Peter Kalmström, CEO and Systems Designer of Business Solutions, will explain how to work with views. He uses a SharePoint document library where he has created two new columns, Year and Type of document.

You can create new views in all SharePoint lists and libraries except in the OneDrive for Business default library. Each view is a separate .aspx page that can be linked to, opened in a new tab, customized and so on.

Peter uses the classic app interface in his demos, but you can create views in the modern interface also.
Modern: Arrange the view as you want it and then select 'Save view as' under the View selector.
Classic: Click on the ellipsis and select 'Create View'.
In both interfaces you can also open the library/list settings and click on 'Create view'.

The demo below shows how to create a new view where one of the columns has a filter.

Also refer to the Blog: SharePoint Views and Metadata Columns

SharePoint Views tutorials

  • Grouped View. Create a view that –groups items in the way you prefer.
  • Default View. Decide what view should be shown when you open a library.
  • The Three Views Issue. Only three views are shown in libraries.
  • Landing Page. Let users see all views when they click on the library link
  • Totals. Use the Totals feature to calculate a column.

The SharePoint Views articles continue with some articles on views in a Quotes library .

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