In the demo below Peter Kalmström, CEO and Systems Designer
of kalmstrom.com Business Solutions, gives a general overview
over the building blocks that decide what the workflow should
do after it has been triggered: the actions and the conditions
for those actions to be performed.
Each action and each condition has its own row in the workflow
script, and you can define it by selecting an option from
a dropdown or by start writing text and selecting the correct
Peter uses a SharePoint 2013 workflow when he shows how
to start creating actions and conditions in
The actions and conditions to choose from are not quite
the same in SharePoint 2010 workflows, but the general usage
of actions and conditions in a SharePoint workflow is the
An action is a definition of what the workflow should
do when it has been triggered, for example send an e-mail,
delete an item or even trigger another workflow.
When you have selected the action, you must specify it and
decide to whom the e-mail should be sent, what item should
be deleted or whatever the action is about.
A condition decides when an action should be performed.
The action will be performed only if the condition is met.
Each true condition can result in one or more actions.
A workflow can also have several conditions, where the second
condition is depending on if the first condition is met
and so on.