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Workflow E-mail Links

A tutorial by Peter Kalmström

SharePoint iconWhen you create a workflow that sends an e-mail notification, you probably want to include some links in the e-mail. In the demo below Peter Kalmström, CEO and Systems Designer of kalmstrom.com Business Solutions, gives a few examples on how to build common links.

Peter uses a Procedures document library with a workflow in his example, but the links he shows can be used in SharePoint lists too, with minor modifications.

For the demonstration Peter adds link after link to the same e-mail, to show how the addition and testing is done.

Workflow generated e-mail with links

Below are the links Peter shows. Red text in the link code represents Lookup values selected from dropdowns under the Data Source "Workflow Context" or "Current Item".
  • The library document properties in
    • display mode:
      [Current Site URL][Current List Name]/Forms/Dispform.aspx?ID=[Current Item ID]
    • edit mode:
      [Current Site URL][Current List Name]/Forms/Editform.aspx?ID=[Current Item ID]
  • The list item properties, displayed in
    • standard mode:
      [Current Site URL]Lists/[Current List Name]/Dispform.aspx?ID=[Current Item ID] OR [Current Item URL]
    • edit mode:
      [Current Site URL]Lists/[Current List Name]/Editform.aspx?ID=[Current Item ID]
  • Version history:
    [Current Site URL]_layouts/15/versions.aspx?list=[List ID]&ID=[Item ID] OR &FileName=[Server relative URL]
  • The document, displayed in
    • preview mode:
      [Current Site URL][List Name]/Forms/AllItems.aspx?id=[Server relative URL]&ID=[Server relative URL]&parent=[Current Site URL][List Name]
    • edit mode:
      [Current Site URL]_layouts/15/Doc.aspx?sourcedoc=[Server relative URL]
  • Alert on item:
    [Current Site URL]_layouts/15/SubNew.aspx?List=[List ID]&ID=[Current Item ID]
  • Workflows page for current item:
    [Current Site URL]_layouts/15/workflow.aspx?List=[List ID]&ID=[Current Item ID]
  • Current workflow status:
    [Current Site URL]_layouts/15/wrkstat.aspx?List=[List ID]&WorkflowInstanceName=[Instance ID]
  • Start SharePoint 2013 workflow:
    [Current Site URL] wfsvc/Copied Workflow Server Guid/WFInitForm.aspx? List=[List ID]&ID=[Current Item ID]&ItemGuid=[Current Item GUID]&TemplateID=Copied Workflow Template ID&WF4=1



Also refer to the blog post about links in workflow generated e-mails



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