SharePoint 2010 Workflow for E-mail to High Prio Assigned
A SharePoint Workflows tutorial by Peter Kalmström
earlier articles we have seen how a simple SharePoint workflow
can send an e-mail alert when a new item is created or changed
in a list or library. In this article you will learn more
about such notification workflows.
In the demo below Peter Kalmström, CEO and Systems Designer
of kalmstrom.com Business Solutions, shows how to create
a workflow that sends an e-mail to the person who has been
assigned a task with high priority.
Peter continues to use a SharePoint 2010 workflow, but in
next article, he will create the same workflow as a
SharePoint 2013 workflow. This way, you will be able to
see the differences clearly.
Create a SharePoint 2010 workflow that sends an e-mail
about a new high priority task to the assignee
In SharePoint Designer, open the site that has the
list you want to send notifications for.
Open the Summary page for the list and click on
the 'New' button at Workflows.
Give the new workflow a Name and a Description and
select the Platform Type, SharePoint 2010 workflow.
Click on the Condition button in the ribbon. and
select 'If current value field equals value'. Set the
field to 'Priority' and the value to 'High'.
Click on the Action button in the ribbon and select
'Send an Email'.
Click on 'these users' and select 'Workflow Lookup
for a User'.
Click on Add and select the field 'Assigned To'
and the return field 'Email Address'. Click OK
Enter a subject for the e-mail to be sent and add
the body text you wish to use. Peter just adds a link
to the list. Click OK.
Set the start options you wish to use under 'Start
Options' in the Workflow settings.