apps give a possibility to have an e-mail message sent automatically
when something in a list or library has been changed. This
is a very useful feature when several people are working
with the items in an app, which is most often the case in
In the demo below Peter Kalmström, CEO and Systems Designer
of kalmstrom.com Business Solutions, shows how to set alerts
in a SharePoint list with the modern interface, but the
process is the same for libraries and calendars and for
the classic interface too.
Set an alert for changes in a SharePoint app
Open the list where you want to set an alert.
Click on the Alert me button under the ellipsis
in the command bar (modern) or under the ITEMS or LIST
tab in the ribbon (classic).
Change the title if you don't want to use the default,
"list + item".
If you are a site collection administrator, you
can add other persons who should have this alert.
If you have text messaging service set up, you can
choose between having the alert by sms or by e-mail.
Otherwise e-mail is the only option.
Select what changes you want to receive alerts for.
Select when you want to receive alerts.
You will now receive an e-mail that your alert has been
Set an alert for changes in a SharePoint item
If you only want to set the alert for changes in one item,
open the list and select the list item you want to set an
alert on. Then follow step 2-8 above. You can repeat this
for several items if needed.
When you want to have the change alerts in a certain Outlook
folder, you can create an Outlook rule that automatically
moves the alert e-mails to your specified folder. In the
demo below Peter shows how to do that.
To have customized notifications you need to create a flow
or workflow. These give nearly endless possibilities for
under what conditions the e-mail should be sent, what the
e-mails should contain and who should receive them. Refer
to our Tips series