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Introduction to SharePoint Flows

Microsoft Flow iconFlow is a rather new Microsoft tool for creating workflows. Flows empower users by automating time consuming processes which requires sending/receiving notifications, collecting data and saving them among various platforms.

Microsoft Flow can be used with a wide range of cloud based services, not only with SharePoint, to automate processes that need to be performed repeatedly. Here we will concentrate on flows where SharePoint plays an important part

Build from template

Flow creation starts with a template, and there are many predefined templates to choose from. There is also a blank template if you want to start from scratch.

Use among multiple cloud services

SharePoint iconFlows are intended to replace SharePoint 2010 and SharePoint 2013 workflows. While workflows are limited to sites, flows can be used extensively with various cloud based services. Here we will focus on flows where SharePoint play an important part.

Flow account instead of user account

Each Flow user can create a set of flows that are stored in connection to that Microsoft or Office 365 account. Therefore, any organization that decides to automate things with flows should make sure to create a special user account for all flows, to handle the case if a user quits but also to manage potential costs in cases of high volume flows.

Learn from book

SharePoint Flows from Scratch coverThe kalmstrom.com Tips series SharePoint Flows is created for SharePoint Flows from Scratch, a book by Peter Kalmström, CEO and Systems Designer of kalmstrom.com Business Solutions.

SharePoint Flows was first published in January 2019. The book is available at Amazon and comes in two editions: Kindle e-book and paperback. It is intended for SharePoint Online administrators who know the basics about SharePoint and want to learn how to use Microsoft Flow to automate business processes.

You are of course welcome to browse among the tips articles and watch the demos even if you don't buy the book, but we recommend you to get the book also. It gives more information and detailed step by step instructions with plenty of images.

Peter has used the Office 365 Enterprise E3 plan for this series.

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