Introduction to SharePoint Flows
is a rather new Microsoft tool for creating workflows. Flows
empower users by automating time consuming processes which
requires sending/receiving notifications, collecting data
and saving them among various platforms.
Microsoft Flow can be used with a wide range of cloud based
services, not only with SharePoint, to automate processes
that need to be performed repeatedly. Here we will concentrate
on flows where SharePoint plays an important part
Build from template
Flow creation starts with a template, and there are many
predefined templates to choose from. There is also a blank
template if you want to start from scratch.
Use among multiple cloud services
are intended to replace SharePoint 2010 and SharePoint 2013
workflows. While workflows are limited to sites, flows can
be used extensively with various cloud based services. Here
we will focus on flows where SharePoint play an important
Flow account instead of user account
Each Flow user can create a set of flows that are stored
in connection to that Microsoft or Office 365 account. Therefore,
any organization that decides to automate things with flows
should make sure to create a special user account for all
flows, to handle the case if a user quits but also to manage
potential costs in cases of high volume flows.
Learn from book
kalmstrom.com Tips series SharePoint Flows is created
SharePoint Flows from Scratch, a book by Peter Kalmström,
CEO and Systems Designer of kalmstrom.com Business Solutions.
SharePoint Flows was first published in January 2019.
The book is available at Amazon and comes in two editions:
Kindle e-book and paperback. It is intended for SharePoint
Online administrators who know the basics about SharePoint
and want to learn how to use Microsoft Flow to automate
You are of course welcome to browse among the tips articles
and watch the demos even if you don't buy the book, but
we recommend you to get the book also. It gives more information
and detailed step by step instructions with plenty of images.
Peter has used the Office 365 Enterprise E3 plan for this