Check out/Check in library files

A SharePoint Online tutorial by Peter Kalmström

SharePoint iconThe check out option is available in all SharePoint libraries. Use it when you want to prevent other users from:
  • seeing your changes in a file before you are ready to show them.
  • editing the same file as you are working with yourself.
A checked out file is locked for editing to everyone else but the person who checked out the file, and as long as this editor remembers to check in the file again when he has finished editing the feature works well.

In the demo below Peter Kalmström, CEO and Systems Designer of Business Solutions, shows how you can check out and check in a file and how the file is marked when checked out. Peter also explains how you can set check out to mandatory before editing and discusses benefits and drawbacks of doing so.

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