Categorization with Multiple SharePoint Libraries
A SharePoint Online tutorial by Peter Kalmström
you add more and more documents and list items to SharePoint it becomes increasingly
important to have them categorized in a good way, so that users quickly can
find the data they need.
In a few articles we will have a look on how best categorize files and list
items in SharePoint, and in the demo below Peter Kalmström, CEO and Systems
Designer of kalmstrom.com Business Solutions, shows how to categorize files
by creating multiple document libraries.
Peter recommends using separate document libraries instead of adding new folders
to the default library, 'Documents'.
SharePoint library advantages
This works better if you use multiple libraries instead of one library with
- Scaling. A SharePoint document library should not contain more than 5000
items, so if you put all your documents in one library you will sooner or
later have to move files to new libraries anyway.
Create new SharePoint library
This is an easy process, but if you need to create many libraries it will
still be a tedious process. In a later article we will give a PowerShell script
that helps you create the libraries more quickly.
- Click on the settings gear and select 'Add an app'.
- Click on the Document Library icon.
- Give the new library a name that tells what kind of files it contains
and click on Create.