Categorization with Multiple SharePoint Libraries
A SharePoint Online tutorial by Peter Kalmström
you add more and more documents and list items to SharePoint
it becomes increasingly important to have them categorized
in a good way, so that users quickly can find the data they
In a few articles we will have a look on how best categorize
files and list items in SharePoint, and in the demo below
Peter Kalmström, CEO and Systems Designer of kalmstrom.com
Business Solutions, shows how to categorize files by creating
multiple document libraries.
Peter recommends using separate document libraries instead
of adding new folders to the default library, 'Documents'.
SharePoint library advantages
This works better if you use multiple libraries instead
of one library with folders:
- Scaling. A SharePoint document library should not
contain more than 5000 items, so if you put all your
documents in one library you will sooner or later have
to move files to new libraries anyway.
Create new SharePoint library
This is an easy process, but if you need to create many
libraries it will still be a tedious process. In a later
article we will give a PowerShell script that helps you
create the libraries more quickly.
- Click on the settings gear and select 'Add an app'.
- Click on the Document Library icon.
- Give the new library a name that tells what kind
of files it contains and click on Create.