Categorization with Folders, Create Folders and Move
A SharePoint Online tutorial by Peter Kalmström
a few SharePoint Online from Scratch articles we
are looking on how best categorize files and list items
in SharePoint. In the demo below, however, Peter Kalmström,
CEO and Systems Designer of kalmstrom.com Business Solutions,
shows a method he actually does not recommend: to
create folders in document libraries.
Even if Peter does not recommend using folders in document
libraries generally, it may be an option in some cases.
Therefore we have included how to best use folders in the
series about SharePoint categorization. For example, when
you want to synchronize files
with to a PC using OneDrive for Business, folders is
the only way to categorize files within a document library.
Create new SharePoint library folder
Click on + New and select the folder option, or
in the classic interface only, click on the New Folder
button under the FILES tab in the ribbon.
Give the folder a name that tells what kind of files
it contains and click on Create.
The new library experience interface has a 'Move to' button
in the command bar and under the ellipsis. (There is also
a 'Copy to' command.)
In both interfaces you can also drag and drop the files,
even if this method does not always work perfectly:
To move documents into a folder, select the
file and drag and drop it on the folder.
To move documents out of a folder, select
the file and drag and drop it on the document library
link in the Quick Launch in the classic experience and
on the upper level heading in the new experience.
If you need to move many files, the quickest method is actually
to use Internet Explorer and the classic experience and
open the document library in Windows Explorer. For this
to work well you should also add the site to your local
intranet and save the login details. Then it is easy to
create folders and move documents.