Create a Team Calendar

A SharePoint Online tutorial by Peter Kalmström

SharePoint iconWith the Office 365 personal calendar, you can create events to remember your important days. As the name implies it is a personal so no one have access on it. Only you can see what you have created.

As opposite a team calendar allows access for selected users, so you can share event information and read what other team members are sharing.

In this tutorial in the SharePoint Online from Scratch series, Peter Kalmström, CEO and Systems Designer of Business Solutions, shows how to create a team calendar and add it to a SharePoint page.

This calendar will be shared by all users who have access to the page and can be used to show holidays, leaves, delivery dates and other information that is interesting for the whole group. Peter also shows how to enable versioning, so that you can track every change in the calendar.

These are the steps to create a calendar app, enable versioning, and add a calendar to a page:

Create a Calendar app

  1. Open the settings gear and click on Add an app.
  2. Find the app Calendar and click on the icon.
  3. Type the name you want to give to your calendar app and click on Create.

Enable Versioning

  1. Go to the CALENDAR tab and click on List Settings in the Settings ribbon group.
  2. A Settings window will open. Click on the link Versioning settings.
  3. In the Versioning Settings window, select the radio button Yes for Create a version each time you edit an item in this list.
  4. Click Ok.

Add a New Event in the Calendar

  1. To create an event, either click on the add icon, which appears when you hover over the date, or double click in the date.
  2. Fill out the entries and click on Save.

Add a Calendar App to a page:

  1. On the SharePoint page where you want the calendar to be displayed, click on Edit on the top right of the page. The page will open in Edit mode.
  2. Place the mouse cursor where you want to add a calendar.
  3. Open the INSERT tab and click on Web Part.
  4. Select your newly created calendar app and click on Add.
  5. Save the page.
In this demo Peter is also talked about:
  • Edit links in Quick Launch.
  • Edit a web part to modify the view.

Also refer to the article about synchronization between a SharePoint calendar and Outlook.

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