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Approval Flow in a Mobile

A SharePoint Flows tutorial by Peter Kalmström

Microsoft Flow iconIn the previous article Peter Kalmström, kalmstrom.com CEO and Systems Designer, showed how a flow works with the SharePoint built-in approval status column and with a custom column.

In the demo below Peter creates a similar flow on a mobile device, in this case an Android. He uses a Procedures library with a custom column for approval status. With a custom column, he can automate the whole process of sending e-mails and updating the approval status in the library.

Create an approval flow with the Flow app

  1. Log in to the SharePoint site that has the library where you want to use the flow and copy the site URL.
  2. Click on the plus icon to start with a blank flow.
  3. Use the SharePoint trigger 'When a file is created'.
  4. Paste the site URL and select the library.
  5. Add an action: Approvals - start an approval.
  6. Add the dynamic property 'Name' at 'Title' and type the e-mail address of the approver. Also add the dynamic property 'Link to item'.
  7. Add a condition: if the Response value is equal to 'Approve'. Peter opens the advanced mode and types 'Approve' there.
  8. Under 'If yes', add the action 'SharePoint - update file properties' and paste the site URL and select the library again. and select the dynamic property ID. At Approval value, select 'Approved'.
  9. Under 'If no', add the action 'SharePoint - update file properties' and paste the site URL and select the library again. and select the dynamic property ID. At Approval value, select 'Rejected'.
  10. Give the flow a name and save it.
  11. Test the flow by uploading a file to the library.




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