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Document Tagger for SharePoint libraries

Too be released in February 2019

Tag documents and presentations and make them easier to find!

Document Tagger logotypeA SharePoint site is an excellent platform for sharing and storage of documents, but when document libraries grow big it is often difficult to get an overview of the documents and find the right one.

The kalmstrom.com team has developed a solution to the problem of finding the relevant information in SharePoint document libraries: Document Tagger.

Document Tagger takes care of the tedious task

To manually tag documents with keywords is both boring and time consuming, so often people avoid doing it or do it inconsistently.  Now Document Tagger can analyze your text(s) and suggest keywords and metadata to tag them with. Each keyword is tied to a category, for easier overview and grouping.

Document Tagger is very easy to use:
  1. Select one or many documents in a SharePoint document library.
  2. Extract Metadata iconClick on the Tag button, (added by Document Tagger at installation).
  3. Document Tagger sends the document(s) to the language processing service, and in a few seconds, suggested tags/keywords will be shown based on the text in your document.
  4. Evaluate the quality of the keywords, remove those that are not relevant and maybe add some of your own.
  5. Click OK.
  6. The tags are now added to the document and also to the tenant's/farm's Enterprise Keywords.

Document Tagger analyzes and suggests

Document Tagger analyzes your documents and presentations and adds keywords and metadata to them – but not until you have had a chance to review the suggestions and discard the ones you don't want. Users will always keep the full control over what metadata is added.

If you want to add your own metadata, Document Tagger will include them so that you can use them with the Document Tagger features.

Document Tagger enhances the value of SharePoint libraries

Document Tagger not only helps users tag the documents and presentations. Document Tagger also makes it easier and quicker to use those tags to find the document you need among all files that your organization have stored in SharePoint.

Tag documents and benefit from the use of tags

Use the specific Document Tagger features:
  • Upload and tag a file in one flow.
  • Tag one or several files already uploaded to SharePoint.
  • Find related documents by clicking on a tag.
  • Group keywords and metadata by category for a better overview.
Use the tags with standard SharePoint features:
  • Filter documents by tag.
  • Create views to show documents tagged with one or several keywords.
  • Create a page that shows keywords and links to documents tagged with them.
  • Add a Tag Cloud Web Part to a SharePoint page.

Third party language processor

The text analysis itself is not made by kalmstrom.com Business Solutions or Document Tagger but by the Google Cloud Natural Language service.

Thus, Document Tagger sends data from the user's SharePoint to Google Cloud and back again. kalmstrom.com is not involved in that process at all.
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