When
you use the Outlook calendar to plan your time, it is convenient
to also use the Outlook calendar for arranging a meeting.
In the demo below Outlook expert Peter Kalmstrom shows how
to send a meeting request from the Outlook calendar. He
also explains how to accept an invitation and how to reschedule
a meeting.
If you have not already seen it, we recommend you to study
the tip about Outlook
appointments before you continue with this tutorial.
You
can send an Outlook invitation to anyone, within or outside
your organization. Only if the recipient is using an old
e-mail client the request might come as an ordinary email.
Most modern e-mail clients on computers, phones and tablets
can handle a meeting request from Outlook, though, and in
these cases the process shown in the demo will work even
if you send the meeting request to a person who is not using
Outlook.
However, one feature that is shown in the demo has special
requirements, and that is the so called free-busy information.
You may see in the Scheduling Assistant if the person you
want to meet is available or not if:
You
are both connected to the same Exchange server farm
The other person have shared his/her calendar information
with you
By default free-busy information is only shared two months
into the future.
When
you use the Outlook calendar to plan your time, it is convenient
to also use the Outlook calendar for arranging a meeting.
You
can send an Outlook invitation to anyone, within or outside
your organization. Only if the recipient is using an old
e-mail client the request might come as an ordinary email.
You
are both connected to the same Exchange server farm