you use the Outlook calendar to plan your time, it is convenient to also use
the Outlook calendar for arranging a meeting.
In the demo below Outlook expert Peter Kalmstrom shows how to send a meeting
request from the Outlook calendar. He also explains how to accept an invitation
and how to reschedule a meeting.
If you use the kalmstrom.com Outlook calendar add-ons
TimeCard, for time reporting, and/or
Calendar Browser, for resource booking, you can use the same
features as described in the demo, and these add-ons even enhance the standard
can send an Outlook invitation to anyone, within or outside your organization.
Only if the recipient is using an old e-mail client the request might come
as an ordinary email.
Most modern e-mail clients on computers, phones and tablets can handle a meeting
request from Outlook, though, and in these cases the process shown in the
demo will work even if you send the meeting request to a person who is not
However, one feature that is shown in the demo has special requirements, and
that is the so called free-busy information. You may see in the Scheduling
Assistant if the person you want to meet is avaliable or not if:
are both connected to the same Exchange server farm
The other person have shared his/her calendar information with you
By default free-busy information is only shared two months into the future.