April 2016 Microsoft started to roll out a drastic change
in the user interface of the SharePoint Online document
libraries. In the demo below Peter Kalmström, CEO and Systems
Designer of kalmstrom.com Business Solutions, points out
the differences between the new and the classic experience
and shows how to switch between the two interfaces.
Note that if you use the new interface, some of what is
said about document libraries in the SharePoint Online from
Scratch series is done in a another way than showed in here.
We will update articles and demos as soon as time permits,
but if you know both interfaces you will hopefully understand
the instructions given in this series even if your library
interface looks different.
Quick Actions Pane
The most obvious change is probably that the SharePoint
ribbon has been removed in the libraries. Directly under
the top banner the new interface instead has a quick actions
The image above shows the quick actions pane when no item
is selected in the library, but the pane gives different
options depending on if no, one or multiple items are selected.
Depending on screen size the controls are in form of icons
or in a dropdown under an ellipsis. These are all controls:
Alert me – applies to the whole
library or the open folder and gives the same alert
options as the earlier Alert button in the ribbon.
Check out /Check in – gives a possibility
to to check out a page while editing so that no one
else can edit the same page. The changes are not visible
to others until the file has been checked in again.
Copy to – copies folders or files
to other locations in the same library.
Delete the selected file(s) or
Get a link – gives with the URL
to the file or folder. The dialog also shows the sharing.
Info – the info icon far to the
right shows recent activity in the library, and when
one item is selected also editable item details. No
info is shown when multiple items are selected.
Move to – moves folders or files
to other locations in the same library.
New – now also with a link option.
The link is added to the list of files and folders as
Open the folder or file. For Office
files you can choose between opening in the online or
the desktop version.
Pin to top – the file or folder
will be shown as a thumbnail above the other items.
When you pin a folder, the icon text will be
changed into Unpin. When you pin a file, it
will be changed into an Edit pin dropdown with the options
Move Right and Unpin.
Quick Edit – opens the library
in datasheel view.
Rename a file or folder.
Share – give other people permission
to view or edit the file or folder. Edit is default.
(Note that this is not the "share this site"
feature from the classic design.)
Sync – this OneDrive for Business
sync works as before.
Upload – with a new possibility
to upload folders, if you use Microsoft Edge or Google
Version history shows earlier file
versions and gives a possibility to restore them. .
View options – the Tiles view is
especially good for pictures.
More Important News
the Library Settings link is now found under the settings
gear. The settings page looks as before.
Search: there is only search field
that searches the current library.
Navigation: the Top/Global navigation
is gone, so you have to use the SharePoint link in the
top banner to navigate outside the site. The Quick Launch
is still there,
but it is not possible to customize it.
There is no easy, no-code possibility to edit the
There are no Connect & Export features, and
there is no possibility to open the library in Windows
Switch between classic and new experience
In the left bottom corner of the new view there is a link:
'Return to classic SharePoint'. There is however now corresponding
"to new SharePoint" link in the classic view. Instead you
must go into the Library Settings:
Open the Library Settings and click on the link
'Advanced settings' in the General Settings group.
Set the List experience at the bottom of the Advanced
settings page to New experience.