Domain Rules for Outlook
An Outlook tutorial by Peter Kalmstrom
Q.
I want all e-mails that come from outside my organization
to be highlighted in one color. Is this possible?
A.
Yes, it's possible, and there are two ways to do it.
Automatic formatting rules
If you use Exchange server, create an automatic formatting
rule in a view to apply the color. The only criteria is
the @ symbol in the From field on the Filter's General tab.
This works because messages sent from other Exchange server
users don't have an @ in the sender's address.
If you don't use Exchange it's trickier to set up but still
possible with two automatic formatting rules. The views
filter does not offer exceptions, so you need a rule that
applies a color to messages From @yourdomain.com and a second
rule that applies a color to every message (don't set up
a condition).
The rules are applied in the order listed, with the formatting
set by the first rule that applies to the message.
This method also works with Search folder and filters on
Views. If you want to filter messages using Rules and Alerts,
create a rule that looks for messages from a person or distribution
list. Enter @ in the address field and when Outlook asks
you to resolve the name, click Cancel on the Check Names
dialog.
This tip comes from from a
Slipstick
Newsletter.
Conditional formatting
Another way of highlighting e-mails is to create conditional
formatting rules. Go to the View tab >View Settings >Conditional
Formatting.
Add a new rule, "From Outside" and set font and/or color.
Then click Conditions. Under the Advanced tab, set a new
field with From not containing your own domain.
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