I want all e-mails that
come from outside my organization to be highlighted
in one color. Is this possible?
Yes, it's possible, and there are two ways to do it.
Automatic formatting rules If you use Exchange server,
create an automatic formatting rule in a view to
apply the color. The only criteria is the @ symbol
in the From field on the Filter's General tab. This
works because messages sent from other Exchange
server users don't have an @ in the sender's
If you don't use Exchange it's trickier to
set up but still possible with two automatic
formatting rules. The views filter does not offer
exceptions, so you need a rule that applies a color
to messages From @yourdomain.com and a second rule
that applies a color to every message (don't set up
The rules are applied in the order
listed, with the formatting set by the first rule
that applies to the message.
This method also works
with Search folder and filters on Views. If you want
to filter messages using Rules and Alerts, create a
rule that looks for messages from a person or
distribution list. Enter @ in the address field and
when Outlook asks you to resolve the name, click
Cancel on the Check Names dialog.