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Sync files between SharePoint and your PC

A SharePoint tutorial by Peter Kalmstrom

With Microsoft SharePoint Online and SharePoint Online you can get files in both SharePoint libraries and OneDrive for Business to synchronize automatically to your PC. Do it manually the first time, and OneDrive for Business will handle it automatically the next time you are connected to the SharePoint site.

The demo below describes synchronization of a SharePoint library using the OneDrive for Business sync app, but sync of OneDrive for Business works in the same way.

OneDrive for Business was earlier called SkyDrive Pro. More info from Microsoft.

OneDrive for Business


Microsoft has given us two sync buttons, one under the library tab and one at the top right of the screen.

OneDrive sync Button


The right hand button gives you an extra dialog with a direct link to download of OneDrive for Business, in case you don't have it installed on your PC.

OneDrive sync Dialog


You may synchronize any already existing SharePoint document  libraries. Below are the steps for creating a new library and a new subsite.

New library

  1. Open the Site Contents from the Quick Launch or via the Settings wheel.
  2. Add a document library app to the new subsite.

    Add an app

  3. Give the new library a name.
  4. Open the library.
  5. Click on the top right sync button, see image above.
  6. Download and install OneDrive for Business if it is not already installed on your device. If you already have OneDrive for Business installed, press "Sync now" to synchronize.

New subsite

  1. SharePoint new subsite command Open the Site Contents and create a new subsite.
  2. Give the subsite a name and an URL.
  3. If you want to restrict access to the
    new subsite, select the option use unnique permissions when you enter
    the details in the creation dialog.

    SharePoint site permissions

  4. The new subsite automatically gets one document library. Use it, or create another library, see above.
  5. Open the document you want to synch.
  6. Press the top right sync button.
  7. Download and install OneDrive for Business if it is not already installed on your device. If you already have OneDrive for Business installed, press "Sync now" to synchronize.

Additional info from Microsoft:
Sync OneDrive for Business or SharePoint site libraries to your computer
Use the OneDrive for Business app on an iPhone or iPad