Outlook workgroup edition of Kanban Task Manager
uses Outlook tasks, that have been given extra dropdowns
for project and responsible. If enabled, users can also
tag the tasks with values for swim lanes and for a custom
The selected values of each task give information for task
categorization. It is also used in the statistics.
Kanban Task Manager for Outlook is installed in
a folder under Outlook Tasks. When a user opens that folder
he can reach the workgroup’s different projects and tasks.
New projects and tasks can be created with a few simple
All ongoing projects can be seen in Outlook on all PCs,
and when one member of the group creates a new task, changes
a task or drags it to another phase or lane, the other team
members can see it in their PCs also.
Kanban board integrated in Outlook
When we move the kanban board into Outlook, we can give
many useful features:
A nice user interface with graphical indicators
for due date, progress, priority and more.
It is easy to drag and drop tasks within
or between different phases and lanes.
Set number of columns for each phase, for
optimal utilization of screen space.
Tasks are synchronized automatically within
the workgroup, so everything is up to date and everyone
can see what is happening.
Tasks for multiple projects can be displayed
in one Kanban board.
Search subjects and body texts of the tasks.
Manage tasks in a details pane directly on
the kanban board.
Filter tasks by one or several priorities,
projects and responsibles and, if enabled, also by a
Convert e-mails into tasks with a button
Use a checklist to divide complicated tasks
Time logging, to keep track of how much time
is spent on each task.
Zoom in and out on the kanban board, to see
more details or more tasks.
Default values for task tagging.
The WIP limits feature gives a warning when
the number of tasks in a phase or lane exceeds the number
specified in the settings.
Support for inline images, bold and italic
in the task body.
More views can be reached from the kanban
Timeline, tasks grouped by Responsibles
Timeline, tasks grouped by Project
Project view with pie charts that show tasks
Daily trend graph shows task activities over
Day report of activities for a specified day.
Various statistics reports are automatically
generated to Excel. The data can be studied and shown
with all standard Excel features.
Sharing Projects, Phases and Tasks
Kanban Task Manager for Outlook has three Microsoft
options for sharing:
An Access database. None of the users
must have Access installed, as the ability to read and
write to an Access databases is included in Office.
An SQL Server database.
A SharePoint site. The workgroup can be geographically