Visualize and manage e-mails on a kanban board in Outlook
Borgholm, Sweden, 31 January 2018
kalmstrom.com Business Solutions begins the new year with the release of a new product: Kanban E-mail Manager. This Outlook add-in is intended for people who gets a lot of e-mails and needs a way to visualize how they are managed.
Kanban board in Outlook "In our contacts with evaluators of our other kanban products, we have come to understand that there is a need for a kanban add-in that is intended primarily for e-mails", says Peter Kalmström, CEO and Systems Designer. "That is the reason we have developed Kanban E-mail Manager. "
Japanese board Kanban is a Japanese word for "visual card", and it refers to a way of visualizing work, to make it flow and reduce waste of time. The traditional kanban board has cards that tell what and how much should be produced and when it should be done.
When managers get such a visual picture of the work process they can quickly reveal bottlenecks and blockers. Less time is spent on trying to sort out how projects are coming along, because everything is visible on the kanban board.
E-mail management "The kalmstrom.com team has earlier taken the kanban board into Outlook in add-ins for tasks management and issue tracking, explains Lead Developer Jayant Rimza. "Therefore, it was a natural step to also create an Outlook kanban board for e-mails when people asked for it."
Kanban E-mail Manager adds a "Show Kanban View" button to the Outlook ribbon, and when the user selects a folder and then clicks on the button, the e-mails in that folder, from a specified date, will be displayed as cards on a virtual kanban board.
The kanban cards can be dragged and dropped between phases and also categorized and filtered in various ways. Right-click on a card to see the first 255 characters of the e-mail body in a right pane, and open the card to answer or forward the e-mail directly from the kanban view.
More efficient e-mail handling Here are some features that enhance Kanban E-mail Manager:
Drag and drop e-mail cards between phases to get an overview over the work process. You can also use Ctrl + the arrow keys or a finger. Customize phase names and number of phases as you like.
Use swim lanes to group the e-mails on the kanban board.
Characterize and color code e-mails.
Use checklists and time logging.
Excel reports on e-mail management per sender, lane, phase and more.
Responsive Web Design makes the kanban board adapt to all kinds of screens.
Free trial kalmstrom.com Business Solutions offers a trial period of 30 days for the full version of Kanban E-mail Manager. During the evaluation the kalmstrom.com team gives full support, just as support is included when you subscribe to Kanban E-mail Manager.
Brand and company Peter Kalmström and his team develop and market add-ons for Microsoft Outlook, SharePoint and Excel under the brand name kalmstrom.com Business Solutions.
The company behind the brand is the family owned Kalmstrom Enterprises AB, a Swedish business with customers all over the world. The common theme for the kalmstrom.com Solutions is that they add functionality on top of the Microsoft platforms they build on.