Visualize and manage e-mails on a kanban board in Outlook
Borgholm, Sweden, 31
kalmstrom.com Business Solutions begins the new
year with the release of a new product:
Kanban E-mail Manager.
This Outlook add-in is intended for people who gets
a lot of e-mails and needs a way to visualize how
they are managed.
Kanban board in Outlook
"In our contacts with evaluators of our other kanban
products, we have come to understand that there
is a need for a kanban add-in that is intended primarily
for e-mails", says Peter Kalmström, CEO and Systems
Designer. "That is the reason we have developed
Kanban E-mail Manager. "
Kanban is a Japanese word for "visual card", and
it refers to a way of visualizing work, to make
it flow and reduce waste of time. The traditional
kanban board has cards that tell what and how much
should be produced and when it should be done.
When managers get such a visual picture of the work
process they can quickly reveal bottlenecks and
blockers. Less time is spent on trying to sort out
how projects are coming along, because everything
is visible on the kanban board.
"The kalmstrom.com team has earlier taken the kanban
board into Outlook in add-ins for tasks management
and issue tracking, explains Lead Developer Jayant
Rimza. "Therefore, it was a natural step to also
create an Outlook kanban board for e-mails when
people asked for it."
Kanban E-mail Manager adds a "Show Kanban
View" button to the Outlook ribbon, and when the
user selects a folder and then clicks on the button,
the e-mails in that folder, from a specified date,
will be displayed as cards on a virtual kanban board.
The kanban cards can be dragged and dropped between
phases and also categorized and filtered in various
ways. Right-click on a card to see the first 255
characters of the e-mail body in a right pane, and
open the card to answer or forward the e-mail directly
from the kanban view.
More efficient e-mail handling
Here are some features that enhance Kanban E-mail
Drag and drop e-mail cards between phases
to get an overview over the work process. You
can also use Ctrl + the arrow keys or a finger.
Customize phase names and number of phases as
Use swim lanes to group the e-mails on the
Characterize and color code e-mails.
Use checklists and time logging.
Excel reports on e-mail management per sender,
lane, phase and more.
Responsive Web Design makes the kanban board
adapt to all kinds of screens.
kalmstrom.com Business Solutions offers a
trial period of 30 days
for the full version of Kanban E-mail Manager.
During the evaluation the kalmstrom.com team gives
full support, just as support is included when you
subscribe to Kanban E-mail Manager.
Brand and company
Peter Kalmström and his team develop and market
add-ons for Microsoft Outlook, SharePoint and Excel
under the brand name kalmstrom.com Business Solutions.
The company behind the brand is the family owned
Kalmstrom Enterprises AB, a Swedish business with
customers all over the world. The common theme for
the kalmstrom.com Solutions is that they add functionality
on top of the Microsoft platforms they build on.