This is an idea for a document management system that uses
a SharePoint list instead of a document library, a website
or a file system.
kalmstrom.com Business Solutions wants to develop a tool
that transfers the info under separate document headings
into list items.
Does your company or organization have many highly structured
documents? It might be ISO certification documents, orders,
instructions, manuals and similar documents that are usually
very long, structured and controlled.
Often you only need to read what is under one of these headings,
but you still have to open the whole document. It would
be more convenient if you could go directly to the information
you are looking for.
When the info under each heading is a separate list item
and they are all gathered in a structured list, you can
find what you need more quickly than if you have to open
a document and find the right part of it.
advantage of having the document info in a SharePoint list
is that you can use the SharePoint list and list item features.
You can be notified when any part or certain parts of the
document have been changed, and you can look at the version
history of each item.
For the whole list you can create different views, for example
views that show items that have been changed during a certain
time or items in a certain category.
The solution is suitable for highly structured documents
and gives a very good overview. The kalmstrom.com team has
created a prototype, that was used to generate the list
items seen in the video below.