SharePoint Selection Field Options
A SharePoint tutorial by Peter Kalmstrom
kalmstrom.com CEO, Peter Kalmstrom is a Microsoft certified SharePoint specialist
and trainer, and in the demo below he shows how to create fields where users
can choose between several alternatives. Peter demonstrates all the four kinds
of selectors available in SharePoint.
Peter uses the SharePoint Task list and a Task Category field for his demonstration,
but the principles are the same for all SharePoint lists.
These are the four selector or dropdown fields Peter describes. The screenshots
show how the alternatives are entered:
This selector is easy to create, but it is more complicated to change and
SharePoint does not sort the entries alphabetically. Therefore it is most
suitable for selections that are seldom changed.
Lookup. Here the alternatives are fetched from another list on the
same SharePoint site. It is easy to add or change alternatives, but the creation
is more complicated than the Choice selector. With this alternative SharePoint
will sort the entries in alphabetical order.
Managed Metadata. One of the benefits with this option is that it
is possible to create sublevels. You may also add synonyms or abbreviations
that may be used instead of the actual terms, and you can allow users to
add alternatives from within the Task item.
data. This option requires that you create an External Content Type in
SharePoint Designer. Peter connects his field to a table in an SQL Server