users work with tasks in SharePoint, it is efficient if
they have e-mail notifications when a task with high priority
has been created for them. When the e-mail also contains
a link to the task that opens in edit mode, the user can
quickly see what it is all about and make any changes to
the task form.
In the demo below Peter Kalmstrom, CEO of kalmstrom.com
Business Solutions and Microsoft certified SharePoint specialist
and trainer, explains how to create a workflow that sends
an e-mail notification to the assignee when a new task is
marked with high priority.
Steps to create a notification workflow
Create a new Tasks list workflow in SharePoint Designer
Set the workflow to start each time a new item is
Set the condition to "if the current item Priority
Set the action to "Send Email".
Define that the e-mail should be sent to the e-mail
address of "Assigned To"
Enter an e-mail subject with a lookup to the current
item task name.
In the e-mail body, add and a link to the Task list's
edit form and the ID of the current task.