is recommended that you create several site collections,
for example one for each department, instead of having everything
in just one site collection. It will be easier to manage,
and you can set different permissions on each site collection.
It is however important to have a smooth navigation between
the site collections.
In the demos below Peter Kalmstrom, CEO and Systems Designer
of kalmstrom.com Business Solutions, shows two ways to build
navigation between site collections. The first method, the
links method, is suitable only when there are few site collections.
The second method builds on SharePoint Search and can be
used even if there are thousands of site collections to
The Links Method
The links method works in the same way for site collections
as links to sites within one collection.
Click on EDIT LINKS in the Global Navigation/Top
Copy the path to the top-level site in the site
collection you want to link to.
Click on the '+link' button. A dialog will open.
Write a Display text and paste the path you copied.
Do the same with all site collections you want to
(Create a collective, not linked, caption and drag
the other links under it.)
The obvious disadvantage of this method is that the Global
Navigation links have to be added to the top-level site
of each site collection. Subsites can inherit the navigation
from the top-level site, but links cannot be inherited between
Therefore the Links method is suitable only if you have
a few site collections. When you have more, you should instead
use the Search method, see below.
The Search method
The second way of navigating between site collections is
to not link at all. Instead we recommend you to use the
SharePoint Search to find your site collections, just like
you search everyting else. Add a search vertical to the
Search Center to make it easier to find a site collection.
Usually a search vertical is intended to show only search
results of a particular type, like Google's Images and News,
but a search vertical can also be used to find site collections.
These are the steps:
Open the SharePoint Search Center.
Under the Settings gear, select Add a page. This
creates another page on the Search Center template.
Give the page a name and click on Create.
Edit the Search Results web part and click on the
'Change query' button.
Under Property filters, select 'content class' 'Equals'
'Manual value' and 'STS_Site' to get the search results
to show only site collections.
Click on 'Add property filter' and then on 'Test
(To add property filters that remove site collections
you don't want to include in the searches, select 'Path'
under Property filters and then 'Not contains' 'Manual
value' and the path to the site collection you want
to exclude.) Click OK.
Click on Apply and publish the page.
From the Search Central, open the Site settings
and select 'Search Settings' in the Search group.
Under Search navigation, click on 'Add Link'.
Give the link a title and browse to the new Search
Center page you just created.
(Make sure the new vertical will be displayed among
the first and not under the ellipsis, by changing the
order or remove an existing vertical.) Click OK.
Now the new Search vertical is displayed with the other
verticals on the Search result page, and when you click
on it and make a search only site collection top sites will
be shown in the search results.
Users can access the Search Center by selecting Everything
in the top right Search field. You can also copy the link
to the Search page (without a search term) and add it to
the top-level site of the site collection in the same way
as in the Link method. This has to be done manually for
the top-level site in each site collection.
next article we will have a look at how you can enhance
the Search Navigation with promoted links and by customizing