Project is a project management software with powerful
features that help managers develop plans, assign tasks,
track progress, manage budgets and analyze workloads.
Project can be used with SharePoint, and thereby Project
tasks can be shared with users who don't need all
the project management features but just want to have an
overview over tasks.
The synchronization is not automatic. Whether you create
new items in SharePoint or Project, click on the Sync button
in Project to update SharePoint with the data from Project
and get any changes made on the SharePoint side into Project
(including live views, permissions and versions).
In the first demo below Peter Kalmstrom, CEO and Systems
Designer of kalmstrom.com Business Solutions, shows how
to save a Project file to a SharePoint Tasks list.
Sync Project file with SharePoint Tasks list
In Project, open the file and Save as. Select the
option 'Sync with SharePoint'.
Select a new or existing site and verify it.
Select the list you want to use and click on Save.
Now items are created in the Tasks list from all the Project
items, and links are established between the Project and
SharePoint fields. The Project file itself will be saved
in the SharePoint Site Assets library.
You can also do the other way around and open a SharePoint
tasks list in Project. Even if you use Project to view the
data, everything (like views and permissions) is stored
Sync SharePoint Tasks list with Project
There are two methods to open a SharePoint tasks list in
In the SharePoint list, click on the Projects button
under the ribbon LIST tab.
Copy the URL to the SharePoint site. Open Project,
click on the 'New from SharePoint Tasks List' button
and paste the URL. Then click on the 'Check Address'
button and select the list you want to open in Project.
Now a new Project file will be created, connected to the
SharePoint list and added to the SharePoint Site Assets.