Outlook workgroup edition of Kanban Task Manager
uses Outlook tasks, that have been given extra dropdowns
for project, phase and responsible. You can also use dropdowns
for swim lanes and for a custom parameter.
The selected values of each task give information for task
categorization. It is also used in the statistics.
Kanban Task Manager for Outlook is installed in
a folder under Outlook Tasks. When a user opens that folder
he can reach the workgroup’s different projects and tasks.
New projects and tasks can be created with a few simple
All ongoing projects can be seen in Outlook on all PCs,
and when one member of the group creates a new task, changes
a task or drags it to another phase or lane, the other team
members can see it in their PCs also.
Kanban board integrated in Outlook
When we move the kanban board into Outlook we can give many useful features:
We can give a nice, colorful user interface.
It is easy to drag and drop tasks within
or between different phases and lanes.
Set number of columns for each phase, for
optimal utilization of screen space.
Tasks are synchronized automatically within
the workgroup, so everything is up to date and everyone
can see what is happening.
Tasks for multiple projects can be displayed
in one Kanban board.
You can instant search both subjects and
body texts of the tasks.
Graphic indicators on the kanban cards: high and low priority,
overdue and % completed.
A reading pane give more details about the
Use a custom parameter besides project, responsible
You can filter tasks by project, responsible
and priority (+ your custom field).
e-mails into tasks with a button click.
If the staff is already using Outlook for other
work they will not have to learn another system.
Zoom in and out on the kanban board, to see
more details or more tasks.
The WIP limits feature gives a warning when
the number of tasks in a phase or lane exceeds the number
specified in the settings.
Support for inline images, bold and italic
in the task body.
Two more views can be reached from the kanban view:
Month view with Timeline and Calendar
Various statistics reports are automatically
generated to Excel. The data can be studied and
shown with all the features of Excel.
Sharing Projects, Phases and Tasks
Kanban Task Manager for Outlook has three Microsoft
options for sharing:
An Access database. None of the
users must have Access installed, as the ability
to read and write to an Access databases is included
An SQL Server database.
A SharePoint site. The workgroup can
be geographically dispersed!