Use document libraries instead of e-mail attachments
Let Outlook publish attachments to SharePoint
and add a link in the e-mail instead
you often send attachments to each other within the organization? Let Outlook
publish your files directly to a SharePoint library instead!
SharePoint document libraries give benefits
Sharing files via SharePoint is safer than sending them as attachments.
Mailboxes will not be filled up with attached files.
SharePoint libraries give a better overview over files.
The SharePoint Search is more powerful than the Outlook Search.
SharePoint Versioning feature lets you see earlier versions of each item.
SharePoint can send e-mail notifications when files have been
added or changed.
You can create different views in the SharePoint library.
Links instead of attachments
SP Attach changes the default behavior of the Outlook "Attach File"
command, so that the attachment will be published to a SharePoint document
library. A link to the published file will be added in the e-mail instead
of an attachment.
SP Attach gives three options for e-mail attachments:
Publish the file to a specified SharePoint library automatically.
This option adds a link to the published file in the e-mail.
Confirm the upload to a SharePoint library. This option adds a
link to the published file in the e-mail, and it also gives you a possibility
to choose between several libraries.
Choose to not publish the file to a SharePoint library but send
it as a normal e-mail attachment. This option is useful when the e-mail is
sent to someone outside the organization and/or in other cases when the attachment
cannot or should not be published to SharePoint. Then you can just say no
to the SharePoint publication, and the file will be sent as a standard e-mail
SP Attach is suitable for all kinds of documents that otherwise
would be sent as e-mail attachments.