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Create SharePoint containers and copy files

with PowerShell scripts

Move files into SharePoint 4

A SharePoint tutorial by Peter Kalmstrom

PowerShell iconPeter Kalmstrom, CEO of kalmstrom.com Business Solutions and Microsoft certified SharePoint specialist, has in an assignment planned a move of millions of Office files into SharePoint.

The process has been described in three earlier Tips articles, Fileshare inventory, Convert old files to modern formats and Create Site collections. This is the last article.

In the first part of the demo below Peter discusses different kinds of SharePoint containers, and he even shows a bad way of storing data in SharePoint - using folders like in the old days.

After that he shows two better ways. One uses subsites and document libraries, and one uses only document libraries but combines that with a choice of file names used as tags, so that relevant views can be created for the library. In that sense you can call the tags "containers" too.

Step by step

  • Decide what kind of SharePoint containers you wish to use - site collections, subsites or document libraries. Also decide if some of the old folder or file names should be used as tags.

  • Enter folder paths, levels, clean folder names and container choices in an Excel file. Also include other information that you wish to have transferred to SharePoint, as file size or last changed date. Save the file as CSV. All this can be done using the PowerShell script I have included in the article about Fileshare inventory.

  • Run the CreateContainers.ps1 script to create the SharePoint containers you wish to use for your files. This script creates the containers and a CSV log file with information about the old paths and the corresponding new ones.

  • Enter the path to the CSV log file in the script CopyFiles.ps1 to copy the files from the old folder system to the SharePoint containers.



Also refer to the kalmstrom.com Blog post about SharePoint containers


You are welcome to download the two scripts shown in the demo



       
      


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