Sync files between SharePoint and your PC

A SharePoint Online tutorial by Peter Kalmstrom

With Microsoft SharePoint Online and SharePoint Online you can synchronize files in SharePoint libraries to your PC. Do it manually the first time, and OneDrive for Business will handle it automatically the next time you are connected to the SharePoint site. OneDrive for Business is included in the Office suite, but it can also be downloaded separately.

We recommend organizations to create many smaller libraries, rather than a few ones with many files and folders. That way it will be easier for users to synchronize only those document libraries that they need with their PCs.

In the demo below Peter Kalmström, CEO and Systems Designer of kalmstrom.com Business Solutions, describes the synchronization of a SharePoint library with a folder on his PC.
OneDrive for Business logo

SharePoint has two sync buttons, one under the library tab and one at the top right of the screen.

OneDrive sync Button

The right hand button gives you an extra dialog with a direct link to download of OneDrive for Business, in case you don't have it installed on your PC.

OneDrive sync Dialog

The synchronized library will show up under SharePoint in the client PC Windows Explorer. When you add files or folders to the library folder they will be syncronized to the library.

First Synchronization

  1. In the library you want to synchronize with your PC, click on the top right sync button, see image above.
  2. Download and install OneDrive for Business if it is not already installed on your device.
    If you already have OneDrive for Business installed, press "Sync now" to synchronize.
  3. Now OneDrive will create a library folder in Windows Explorer on your PC and automatically synchronize files between that folder and the SharePoint library.




Additional info from Microsoft:
Use the OneDrive for Business app on an iPhone or iPad








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