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Link from SharePoint to Network Share

A SharePoint tutorial by Peter Kalmstrom

SharePoint logoIt is possible to link from a SharePoint site to a file system. In the demo below Peter Kalmstrom, CEO of kalmstrom.com Business Solutions and Microsoft certified SharePoint specialist and trainer, explains how to do it.

When linking this way it is important to not use the path in the address field. Instead you must select a sharing path, and you need to add "file://" before the actual path.

Peter is using SharePoint 2013 in his demo, but the UNC linking works in the same way for other SharePoint versions.

These are the steps to link to a folder on a network share:
  1. Open the page where you want to place the link in Edit mode.
  2. Right click the folder you want to link to and select Properties.
  3. Open the Sharing tab and copy the Network Path.
  4. Go back to the SharePoint page and open the Insert tab.
  5. Click on the Link button and select "from Adress".
  6. A dialog opens. Paste the Network Path in the Address field.
  7. Add the text file:// in the Address field, in front of the path that you pasted.
  8. Write the anchor text for the link in the "Text to display" field.
  9. Click OK and Save the page.
When you want to link to a file there is no Sharing tab in the file's Properties dialog. You can still puzzle together the path from the info in the Properties dialog, but it is easier to create a shortcut and use the target path.
These are the steps to link to a file on a network share:
  1. Open the page where you want to place the link in Edit mode.
  2. Right click the file you want to link to and select Create shortcut.
  3. Right click the shortcut and select Properties.
  4. Open the Shortcut tab and copy the Target path.
  5. Go back to the SharePoint page and open the Insert tab.
  6. Click on the Link button and select "from Adress".
  7. A dialog opens. Paste the Target path in the Address field.
  8. Add the text file:// in the Address field, in front of the path that you pasted.
  9. Write the anchor text for the link in the "Text to display" field.
  10. Click OK and Save the page.